Template: Letter to Request to Attend a Conference
As a follow up to our blog post How to Convince your Boss to Send you to a Conference; below is a template for a customizable letter to your manager to get permission and funding to attend a conference.
I would like to attend the <conference name, dates,venue> Annual Conference.
The conference theme is<conference theme>, and it is the premier event for <your industry>professionals. This years agenda focuses on< insert specifics> that are very relevant to my job challenges right now.
The conference features many industry guest speakers, a motivational keynote speaker, workshops and motivational talks that will greatly benefit my work. <give specific program information and agenda> For example, the motivational talk, How to communicate with anyone and get better results, will help me reformat my recruitment efforts make it more efficient.
Networking with the conference trade show vendors and the motivational keynote speaker will prove to be invaluable for me. I plan to visit with 3 key vendors at the conference < insert 3 vendor names> to help assist me with <our current budget restructuring needs(insert your own)>.
Please check out the conference website <www.insertconference.com>. I have been following the conference twitter stream<@conference> and there is a lot of buzz about this event!
The cost to attend the conference will be the registration fee, travel expenses, hotel, a meal per Diem and parking. I also wish to attend the evening after dinner speaker and motivational keynote speaker as it will be a great networking and learning opportunity.
The total cost for the conference is <fill in blank>. The detailed cost breakdown is listed in the paragraph below.
Here is my estimated breakdown of conference costs:
Additional After Dinner Event and Inspirational Guest Speakers:
Transportation to and from Hotel:
I am confident you will see this as a worthwhile investment. It is an opportunity for me to network with industry vendors, meet the motivational keynote speaker, attend invaluable educational sessions and gain specific industry knowledge. My attendance at this conference is a wise investment and will pay off for years to come.
Present this letter to your manager along with the detailed agenda and list of vendors. Read our blog post 7 Ways to Get the Most out of Attending a Conference
Meeting Planners you are welcome to use this template to help delegates get approval to attend your conference.