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Template: Letter to Request to Attend a Conference

Posted by Jody Urquhart on Mon, Sep 19, 2011 @ 01:15 PM

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As a follow-up to our blog post How to Write a Motivational Speech; below is a template for a customizable letter to your manager to get permission and funding to attend a conference.


Dear <Manager>

I would like to attend the <conference name, dates, venue> Annual Conference.

The conference theme is<conference theme>, and it is the premier event for <your industry>professionals. This year's agenda focuses on< insert specifics> that are very relevant to my job challenges right now.

The conference features many industry guest speakers, a funny motivational speaker, workshops and motivational talks that will greatly benefit my work. <give specific program information and agenda> For example, the motivational talk, How to communicate with anyone and get better results, will help me reformat my recruitment efforts make it more efficient.

Networking with the conference trade show vendors and the funny motivational speakers will prove to be invaluable for me. I plan to visit three key vendors at the conference < insert three vendor names> to help assist me with <our current budget restructuring needs (insert your own) >.

Please check out the conference website <www.insertconference.com>. I have been following the conference twitter stream<@conference>, and there is a lot of buzz about this event!

The cost to attend the conference will be the registration fee, travel expenses, hotel, a meal per diem and parking. I also wish to participate in the evening after dinner funny motivational speaker as it will be a great networking and learning opportunity.

The total cost for the conference is <fill in the blank>. The detailed cost breakdown is listed in the paragraph below.

Here is my estimated breakdown of conference costs:

Conference Fee:

Additional After Dinner Event and Inspirational Guest Speakers:


Transportation to and from Hotel:



Total :

I am confident you will see this as a worthwhile investment. It is an opportunity for me to network with industry vendors, meet the motivational keynote speaker, attend valuable educational sessions and gain specific industry knowledge. My attendance at this conference is a wise investment and will pay off for years to come.

Present this letter to your manager along with the detailed agenda and list of vendors. 

Meeting Planners: you are welcome to use this template to help delegates get approval to attend your conference.
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