You just hired a motivational speaker. First impressions are critical. After all, you only get one chance to make a first impression. This is especially true when new teams are formed. This first meeting forms impression of the team, individuals, leaders, and your goals and is imperative to the new teams' success.
Many teams are formed without a formal meeting. Instead, teams are just randomly thrown together and told to perform.
A new team kick off meeting is critical and it sets the tone for the group and future meetings.
A new team kick off meeting should overview:
- The project. What is the team coming together to accomplish. Why? and what are the timelines?
- Team member roles and experience. Set aside time for team members to describe their background, history and capabilities. Outline who is responsible for what, who reports to who, who is taking the main leadership role.
- Management and leadership expectations. Leadership should be really clear on what the objectives of the team are, how often they should be meeting and how to track progress.
- Provide opportunity to ask questions and clarify direction.
Remember busy teams come together for a reason and now members will have to manage priorities from their regular job and new team responsibilities. Help team members potentially set guidelines and manage priorities and multiple assignments.
A typical New Team Kick off Meeting Agenda might look like this:
Introduction from team leader
Introduction of team members and overview of their background
Overview of project objectives and how to manage multiple priorities
Discussion of goals and priorities
Management expectations and other team members involvement
Questions and Concerns
Acknowledge team members for the extra work and commitment to the project
Make sure to end the meeting in an upbeat tone.