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Sample Conference Registration Letter

Posted by Jody Urquhart on Fri, May 13, 2016 @ 11:43 AM

funny motivational speakerGreetings! On behalf of the ( insert conference / Industry title), we wish to congratulate you for registering for the Conference.

The event kicks off at ( insert time, place). Attached is the full conference schedule. Please note, we would like you to join us at the registration desk ( insert location) at ( insert open hours of registration).

The theme of our event this year is ( insert theme), which means we want to celebrate ( explain why this theme and how it relates to the delegates). This is our ( insert number of years) annual conference, and we are excited to have you a part of it.

Over ( insert number of registrants) delegates will attend. The dress code for  most of the sessions is business casual. We suggest you bring an extra sweater because the meeting rooms are air conditioned.

The full conference registration includes attendance to all conference sessions and exhibits, the Welcome Reception and Social Event, all conference provided meals and refreshment breaks. 

Other Optional Information (depending on how detailed you want the letter to be):

Program Evaluations- You will receive CEU credits for the sessions you attend, so please fill out your workshop evaluation forms.

Extra event registration- We would be thrilled for you to join us for the Gala event ( insert time and place), if you have not done so, purchase your ticket at ( insert conference website registration page).

Trade Show Hours- To provide you with the most rewarding experience, make sure to visit our vendors! The Trade Show is open from ( insert time and location). 

Our planning committee has worked hard to bring you an exceptional event. You don't want to miss our opening ceremonies ( insert date and time) where Motivational Keynote Speaker ( insert opening keynote speaker) will tell his story of survival. 

Hotel- The early bird registration deadline for the ( insert hotel name) is ( date), be sure to mention our group code ( insert code) to get the discounted rate. 

We look forward to seeing you in ( insert location), if you have any questions, please contact us at ( insert contact information).

Warm Regards,


Your Conference Planning Team


Find out How to Convince Your Boss to Send you to a Conference and all the Benefits of Attending to a Conference 

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