Sample Conference Registration Letter

Writing a Leadership Conference Regristration LetterAre you being tasked with writing a conference registration letter? These are used at all kinds of conferences including leadership ones. Feel free to use the template below to help you get started!

Conference registration letter example

Greetings! On behalf of the ( insert conference / Industry title), we wish to congratulate you for registering for the Conference.

The event kicks off at ( insert time, place). Attached is the full conference schedule. Please note, we would like you to join us at the registration desk ( insert location) at (insert open hours of registration).

The theme of our event this year is (insert theme), which means we want to celebrate (explain why this theme and how it relates to the delegates). This is our ( insert number of years) annual conference, and we are excited to have you a part of it.

Over (insert number of registrants) delegates will attend. The dress code for  most of the sessions is business casual. We suggest you bring an extra sweater because the meeting rooms are air conditioned.

The full conference registration includes attendance to all conference sessions and exhibits, the Welcome Reception and Social Event, all conference provided meals and refreshment breaks. 

Other Optional Information (depending on how detailed you want the letter to be)

Program evaluation info here- You will receive CEU credits for the sessions you attend, so please fill out your workshop evaluation forms.

Extra event registration info here - We would be thrilled for you to join us for the Gala event ( insert time and place), if you have not done so, purchase your ticket at ( insert conference website registration page).

Trade show hours and details here- To provide you with the most rewarding experience, make sure to visit our vendors! The Trade Show is open from ( insert time and location). 

Our planning committee has worked hard to bring you an exceptional event. You don't want to miss our opening ceremonies ( insert date and time) where (insert name of opening keynote speaker) will tell his story of survival. 

Insert hotel information here - The early bird registration deadline for the ( insert hotel name) is ( date), be sure to mention our group code ( insert code) to get the discounted rate. 

We look forward to seeing you in ( insert location). If you have any questions, please contact us at ( insert contact information).

Warm Regards,


Your Conference Planning Team

This blog was updated on December 26th, 2018. 

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