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Meeting Planner Learns the Hard Way

Posted by Jody Urquhart on Wed, Oct 12, 2011 @ 04:45 PM

keynote speakersI was a keynote speaker for a hospitality industry conference last week.  The meeting planner had just come back from a one year maternity leave. She was now in the throws of seeing a huge conference collapse.

Here are just some of the things that went wrong...

One of the guest speakers did not show up and there was no back up plan. Read our blog, What to do if your Keynote Speaker doesn't Show Up

Several of the guest speakers did not speak to the allotted time. One speaker finished 45 minutes early and another ended 15 minutes over. As a result, the schedule was all over the place and the audience was left to kill time or squeeze in phone calls on a rush to their next session.

The PowerPoint malfunctioned in the middle of one of the keynote speakers presentation; luckily he was a pro, he handled it with grace and professionalism.

One of the guest speakers clearly had no idea who the audience was, he kept referring to car distributors. Sample Motivational Speaker Pre-Program Questionnaire.

The Room Set Up in the break out rooms was awkward with poles in the way of major sight lines.

The moving walls between the rooms were too thin, you could hear the sessions next to you.

The keynote speakers were in the auditorium, lunch and break out sessions were a 10 minute walk away and many delegates were lost or late in the transition.

The meeting planner felt horrible as she saw things unfold and responded the best way she could. She did not cower away and hide behind the coat rack, instead she was visible and proactively dealing with issues as they happened.

Follow: Three blogs for Meeting Planners I follow, to help add more mojo and organization to your event

Tags: guest speakers, meetings planners, keynote speakers, keynote speaker for hospitality industry

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