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Template: Letter to Request to Attend a Conference

  
  
  
  
  

motivational keynote speakerAs a follow up to our blog post How to Convince your Boss to Send you to a Conference; below is a template for a customizable letter to your manager to get permission and funding to attend a conference.

Date

Dear <Manager>

I would like to attend the <conference name, dates,venue> Annual Conference.

The conference theme is<conference theme>, and it is the premier event for <your industry>professionals. This years agenda focuses on< insert specifics> that are very relevant to my job challenges right now.

The conference features many industry guest speakers, a motivational keynote speaker, workshops and motivational talks that will greatly benefit my work. <give specific program information and agenda> For example, the motivational talk, How to communicate with anyone and get better results, will help me reformat my recruitment efforts make it more efficient.

Networking with the conference trade show vendors and the motivational keynote speaker will prove to be invaluable for me. I plan to visit with 3 key vendors at the conference < insert 3 vendor names> to help assist me with <our current budget restructuring needs(insert your own)>.

Please check out the conference website <www.insertconference.com>. I have been following the conference twitter stream<@conference> and there is a lot of buzz about this event!

The cost to attend the conference will be the registration fee, travel expenses, hotel, a meal per Diem and parking. I also wish to attend the evening after dinner speaker and motivational keynote speaker as it will be a great networking and learning opportunity.

The total cost for the conference is <fill in blank>. The detailed cost breakdown is listed in the paragraph below.

Here is my estimated breakdown of conference costs:

Conference Fee:

Additional After Dinner Event and Inspirational Guest Speakers:

Airfare: 

Transportation to and from Hotel: 

Hotel: 

Meals: 

Total :

I am confident you will see this as a worthwhile investment. It is an opportunity for me to network with industry vendors, meet the motivational keynote speaker, attend invaluable educational sessions and gain specific industry knowledge. My attendance at this conference is a wise investment and will pay off for years to come.

Sincerely,

 

Present this letter to your manager along with the detailed agenda and list of vendors. Read our blog post 7 Ways to Get the Most out of Attending a Conference

Meeting Planners you are welcome to use this template to help delegates get approval to attend your conference.

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Comments

What you offer is an excellent template for asking to attend a key seminar or workshop to improve your skill level. I have learned the more thoughtful you are about the ask the better chance you will have of attending. Be brave. Be humble. Be sure. And most of all be a leader that the company is willing to invest dollars in for a positive return.
Posted @ Wednesday, September 21, 2011 6:51 PM by Spencer McDonald
Hi Spencer 
Thank you for stopping by and especially for your comment. It is a leadership trait to activly engage in learning and self development. Many people either assume they will not get permission to attend industry events, so they don't even try. When leadership sees the learning and growth, it makes it a good investment
Posted @ Thursday, September 22, 2011 11:16 AM by Jody Urquhart
I am an up and arriving product salesperson, and I really think that my presence to this occasion would help me improvement and achieve my revenue relevant goals! I have discovered almost everything there is to know from guides and video clips, but I think participating this meeting would deliver me to the next level!. Thanks for publishing such useful material. Keep publishing. Many thanks to the author…
Posted @ Tuesday, June 11, 2013 4:24 PM by Funeral Directors in Surrey
excellent template
Posted @ Friday, August 08, 2014 9:58 AM by anna johnston
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