Template: Letter to Request to Attend a Conference

As a follow up to our blog post How to Convince your Boss to Send you to a Conference; below is a template for a Customizable Letter to your Manager to get permission and funding to attend a conference.

Date

Dear <Manager>

I would like to attend the <conference name, dates,venue> Annual Conference.

The conference theme is<conference theme>, and it is the premier event for <your industry>professionals. This years agenda focuses on< insert specifics> that are very relevant to my job challenges right now.

The conference features many industry experts, a motivational keynote speaker and educational sessions that will greatly benefit my work. <give specific program information and agenda> For example, the session, How to reduce your recruitment efforts and get better results, will help me reformat my recruitment efforts and orientation binder to make it more efficient.

Networking with the conference trade show vendors will prove to be invaluable for me. I plan to visit with 3 key vendors at the conference < insert 3 vendor names> to help assist me with <our current budget restructuring needs(insert your own)>.

Please check out the conference website <www.insertconference.com>. I have been following the conference twitter stream<@conference> and there is a lot of buzz about this event!

The cost to attend the conference will be the registration fee, travel expenses, hotel, a meal per Diem and parking. I also wish to attend the evening after dinner event and speaker as it will be a great networking opportunity.

The total cost for the conference is <fill in blank>. The detailed cost breakdown is listed in the paragraph below.

 

 Here is my estimated breakdown of conference costs:

Conference Fee:

Additional After Dinner Event and Speaker:

Airfare: 

Transportation to and from Hotel: 

Hotel: 

Meals: 

Total :

I am confident you will see this as a worthwhile investment. It is an opportunity for me to network with industry vendors, meet the motivational keynote speaker, attend invaluable educational sessions and gain specific industry knowledge. My attendance at this conference is a wise investment and will pay off for years to come.

 

Sincerely,

 

Present this letter to your manager along with the detailed agenda and list of vendors. Read our blog post 7 Ways to Get the Most out of Attending a Conference

Meeting Planners you are welcome to use this template to help delegates get approval to attend your conference.