Decide in advance how you will respond when temptation strikes and you are far more likely not to be derailed from your goals( according to the book, Change Anything).
Only specific rules and not vague guidelines will work.
You can turn bad days into good data by recognizing the situations that cause you to give in and create rules to support your success.
For instance many people complain they are overwhelmed, can't complete projects and aren't getting to-do lists done. When you analyze it , the reason is likely they get sidetracked throughout the day and have to put out fires. Thus, important work gives way to the urgent.
To Boost Personal Productivity:
Identify time wasting culprits by searching out moments where you are distracted from your work. What is urgent? What isn't? Who is distracting you? What time of day? Why?
(For instance, I have found that when I am doing something challenging I will be tempted to become distracted and start checking email or do mindless things. )
Next, create rules that combat temptation and help eliminate distraction. Some of these rules may be:
- Never make a commitment until you think it through
- Let people know you are not at there disposal anytime they want
- Empower people to make decisions on there own
- Share your productivity problem with your coworkers.
- Restructure your work to eliminate distractions. For instance, only pick up email at certain times.
- Insist on certain periods of uninterrupted work. If possible at the start of your shift where your attention span is highest.
- Close your door to reduce interruptions.
Next create the rule...
When I am doing month end reports, to be more productive and avoid distraction I will ...
Carve out time first thing in morning when I'm most focused
Close the door and turn off phone and ask to be left alone
As a motivational speaker, I travel a lot and find I must maximize this travel time to get work done. The trouble is travel is exhausting and sometimes I just can't muster the energy to get any work done on a plane. Now I alter my flight plans to allow for more sleep the night before and a good breakfast before I fly to increase my energy levels to travel ( and work on the plane).